Confluence Vs. SharePoint: Comparing the Best Collaboration Platforms

Are you unable to resolve whether or not you want Confluence or SharePoint for your corporation? Learn this final information on Confluence vs. SharePoint to make an knowledgeable resolution.

To advertise knowledge collaboration between departments and even exterior entities, you search for information administration and knowledge collaboration instruments.

Confluence and SharePoint are the 2 hottest instruments on this area of interest. Preserve studying to learn the way these two apps evaluate with one another. Additionally, discover ways to make the proper selections about whether or not to get Confluence or SharePoint.    

Confluence: An Overview

Confluence is powerful information administration and brainstorming software for companies of all sizes and industries. In Confluence, you’ll be able to create group workspaces for a number of enterprise operations as outlined under:

  • Enterprise technique making
  • Designing providers, merchandise, apps, and many others.
  • Human assets and payroll
  • Advertising and gross sales
  • Documentation and reporting
  • Mission planning
  • Managing merchandise
  • Firm insurance policies and rules

You create Areas inside the software after which create many Pages inside these devoted Areas. For higher group, you should utilize Web page Timber to create a hierarchy of Pages with metadata.

It really works utterly on the cloud with choices for internet hosting on knowledge facilities or on-premise servers. In case you are working with main worldwide publishers, content material manufacturing businesses, and product, and undertaking administration companies, there’s a heavy probability that you simply obtain Confluence hyperlinks to Pages and Websites meant for enterprise use.  

Additionally learn: Confluence Vs. Jira: Understanding Their Similarities and Variations  

Position of Confluence as a Work Collaboration Software

Confluence comes with the intuitive platforms {that a} distant and hybrid group wants for collaboration. It helps you create a group house with a stellar overview of the group or undertaking utilizing the next fields:

  • Header Picture
  • House Description
  • Group Objectives
  • Contact Info

Subsequently, you and your staff and contractors received all the things at your fingertips if utilizing Confluence. Because the software permits you to and your group add content material like pictures, texts, paperwork, PDFs, multimedia, codes, and so forth, it turns into the one supply of reality for enterprise knowledge anytime and wherever. 

It promotes cellular work and content material administration by way of its Android and iOS apps. You’ll be able to carry out virtually all of the duties from a cellular gadget, so your corporation retains rising even for those who and some key managers are on trip.

Advantages of Utilizing Confluence

  • Confluence helps companies create easy information bases that anybody can entry from a pc or cell phone.
  • The software additionally streamlines and organizes the content material creation and publishing course of by making a collaborative modifying house, content material approval automation, and content material safety.
  • By displaying enterprise content material utilizing Confluence, you’ll be able to create an additional layer of safety and stop unauthorized content material duplication or ransomware assaults.
  • If a cellular app or net developer submits the unsuitable content material publicly, you’ll be able to shortly recall this and replace the pages with the proper content material utilizing model management for texts, codes, and whiteboards. 
  • Companies that already use Jira Software program, Jira Service Administration, Jira Work Administration, and many others., instruments largely use Confluence for all the things about digital content material.

SharePoint: An Overview

What is SharePoint

Microsoft SharePoint is an intranet and web web page publishing software together with functionalities for content material archiving, publishing, and distribution. In case you are a enterprise and want separate net portals for public-facing and employee-facing content material, you might wish to get Microsoft SharePoint.

With a SharePoint web site, you do not want to take the headache of webpage growth, content material administration, and publishing. You simply deploy SharePoint on the cloud and use its built-in templates to shortly go dwell with beautiful websites like Hub Web site, Group Web site, and Communication Web site.

Principally, enterprises used SharePoint to prepare terabytes of enterprise knowledge generated every day. Nonetheless, using SharePoint is declining on account of its complicated growth, administration, and safety provisioning necessities.     

Additionally learn: Highly effective SharePoint Efficiency Monitoring Instruments

Position of SharePoint as a Work Collaboration Software

Primarily, SharePoint perform as a dependable intranet web site. Staff, each working on-site and remotely, can entry the intranet from approved gadgets. Then, they will entry the Web site Contents and Paperwork tab to entry enterprise information for his or her undertaking or common work functions.

The SharePoint doc storage perform as a model management system. It shops all uploaded information, paperwork, pictures, and multimedia in numerous variations. If you could collaborate on one file, you are able to do so by utilizing Microsoft Workplace on-line instruments like Phrase, Excel, PowerPoint, and many others.

Its Checkout characteristic is an fascinating performance for enterprise-level companies. You’ll be able to take a look at a doc from SharePoint. Till you verify the doc, it won’t be obtainable for modifying by different group members.

Although restricted, there are nonetheless legacy company companies and knowledge expertise giants that use SharePoint for inside web sites and cellular apps.      

Advantages of Utilizing SharePoint

  • Massive organizations and governments largely use SharePoint to speak knowledge and information on the general public web securely. 
  • Utilizing SharePoint as an intranet answer reduces the price of creating intranets and hiring net builders.
  • You can even use SharePoint websites as eCommerce shops, IT gadget administration, content material archiving, and so forth. 
  • It integrates effectively with all Microsoft 365 apps as a way to produce reviews, slides, cellular apps, and many others., on the go utilizing an internet browser on a laptop computer or cellular gadget.
  • SharePoint Lists make it easier to with to-do lists, note-taking, and many others.
  • Import and export Outlook Calendar for occasion scheduling or administration.

Confluence Vs. SharePoint: The Working Course of

The first distinction between Confluence and SharePoint is the working course of. Getting began with Confluence is really straightforward. The software will stroll you thru till you arrange Areas and Pages as you want them.

Quite the opposite, SharePoint is a tough content material administration answer. Its setup is as complicated as its structure on the web or intranet. You or the admin who will probably be managing your SharePoint websites and belongings should possess useful expertise with the software. Whereas anybody can arrange a Confluence web site and web page, it takes an professional IT admin to arrange a useful SharePoint web site. 

The Working Strategy of Confluence

Confluence works by providing you a dashboard the place you may get a glimpse of the duties, the most recent out of your group, Areas actions, and so forth. For this, Atlassian offered the next interfaces on this content material and information administration software:

  • Your identify and House
  • Decide up the place you left off—to renew duties
  • Uncover what’s taking place—a feed of in style and adopted content material
  • Areas—each workspace and web page you created or shared with you
  • Bulletins
  • Calendars—private and group calendars

Areas on Confluence hosts all of the exercise in a undertaking, group, division, or group. A small enterprise can have just one House, whereas a multinational entity can have lots of of Areas. 

How does Confluence Space work

Inside a House, there are a number of Pages. When you use the preconfigured Mission Administration House of Confluence, you get these pages:

  • Mission Plan
  • Choice Documentation
  • Standing Report

Not like SharePoint, you’ll be able to’t let anybody entry your Confluence Areas, Pages, or Blogs. You’ll be able to ship an invite to exterior collaborators, however they need to join a free or paid Confluence account earlier than they will collaborate with you.   

The Working Strategy of SharePoint

First off, accessing SharePoint for the primary time is as difficult as managing this software. That you must go to Microsoft 365 Dwelling portal and go to the Apps menu on the left-side navigation panel to seek out SharePoint.

An example of SharePoint Team site

If you find yourself on the SharePoint begin web page, you’ll be able to create new websites or posts. You can’t create standalone posts till you arrange a SharePoint web site. A SharePoint web site consists of the next parts:

  • Dwelling
  • Conversations
  • Paperwork
  • Pocket book
  • Pages
  • Web site contents
  • Recycle bin
  • Edit

While you go to creating websites on SharePoint, you’ll be able to select Between Group Web site and Communication Web site. After you create one, you may make it public or personal, relying on the hosted content material. Whether or not it’s a public or closed web site, you should invite the customer to the location from the Web site Sharing panel. Your web site permits you to and your staff keep productive by permitting you to make use of Groups, Lists, OneNote, OneDrive, and many others., on SharePoint.     

Confluence Vs. SharePoint: Utilization

Makes use of of Confluence

Discover under the key utilization of Confluence:

  • Creating firm wiki websites and pages
  • Managing duties and initiatives together with content material
  • Making a content material publishing workflow for on-line or offline media
  • Creating profession growth plans for people and staff
  • Establishing a content material design glossary

Makes use of of SharePoint

Discover under note-worthy utilization of SharePoint:

  • Designing and publishing intranet websites for companies
  • Making a doc library for groups or the entire group
  • Arrange a file cupboard space for big enterprise information like movies, codes, app modules, and many others.
  • Automate enterprise workflows utilizing extra Microsoft instruments like Energy Automate and Energy Apps

Confluence Vs. SharePoint: A Function-Smart Comparability

Options Confluence SharePoint
Actual-time modifying Accessible Accessible
Inline feedback Accessible Accessible
Content material discovery Easy Difficult
Content material entry by default Open Buried in UI parts
Prime navigation Intuitive Wants extreme coaching
Content material group hierarchy Areas > Web page Timber > Pages > Blogs Group/ Communication Web site > Paperwork > Doc Library
Dashboard or Dwelling with feed and duties Accessible Not obtainable; you should create this utilizing apps and pages
Areas or Pages analytics Simply accessible from the left-side navigation panel Commonplace analytics are usually not obtainable; you might entry Web site utilization; superior analytics might be arrange utilizing third-party apps
Versatile pages with modular subject creation Accessible Not obtainable; you should create cumbersome Websites
Content material formatting macros Accessible Not obtainable; want to make use of difficult Energy Automate scripts
Visible digital whiteboard Accessible with integrations like Miro, Lucidchart, Mural, and many others. Whiteboarding not obtainable
Workspace templates Greater than 100 free templates No templates obtainable
Cloud storage and file attachments 250 GB for Commonplace and limitless for Premium/ Enterprise 1 TB for SharePoint On-line Plan 1 and limitless for SharePoint On-line Plan 2 or Workplace 365 E3 or a greater plan
Free subscription Lifetime free for as much as 10 customers No free trial or free plan is accessible

Confluence Vs. SharePoint: Use Instances

Use Instances of Confluence

#1. Capability Planning


You need to use Confluence to plan the capability of the whole group for a particular enterprise. And additional classify group members’ capability for particular initiatives. Within the Particular person time allocation sheet, the group members ought to enter their Names, Duties, Hours wanted and Hours per job.


Then, on the Group capability for the undertaking, they populate the values for the function, % of weekly time devoted to the undertaking, Weekly hours on the undertaking, and so forth.

#2. Change Administration Doc


In case you are planning to make modifications in your corporation, Confluence will assist. Since it is a textual content editor with multimedia assist, you’ll be able to create all of the drafts of the enterprise transformation course of on a Confluence Web page. Record the change administration steps like downside assertion, guideline, messaging to staff, communication channels, change administration workflow, roles, and obligations, and many others.        

SharePoint Use Instances

#1. Managing Gross sales

One of the vital widespread use instances of a SharePoint Group Web site is managing gross sales operations. The Dwelling web page works because the dashboard for the most recent information within the group or group. 

The Dialog tab might be modified to entry real-time communication by way of Groups or async communication by way of Outlook. Gross sales reps and managers can use the Paperwork tab to entry gross sales quotes, contracts, brochures, invoices, and many others. The Pocket book tab permits you to take fast notes when visiting shoppers or distributors. 

#2. Create a Doc Library

Document library on Sharepoint

One other good way to make use of your SharePoint subscription is by creating doc libraries for groups, departments, or the whole group. This fashion, you’ll be able to stop knowledge silos. You’ll be able to add new folders to additional classify paperwork and information inside a broad listing. The Doc Library additionally permits you to create Phrase, Excel, PowerPoint, and many others., information.  

Confluence Vs. SharePoint: The Verdict

It ought to now be clear to you whether or not you want Confluence or SharePoint for your corporation.  Firstly, if your corporation group is seeking to reduce down on server upkeep and IT staffing prices, you need to get Confluence. 

Secondly, Confluence is a good selection if you’re in search of easy information base creation, doc collaboration, real-time brainstorming, job administration, and many others. Confluence subscription plan begins from $5.75/consumer/month with entry to nice preconfigured templates appropriate for any enterprise.

Quite the opposite, SharePoint is appropriate if your corporation already depends closely on Microsoft 365 apps. As a result of for those who solely subscribe to SharePoint, you’ll miss out on its numerous options that require different Microsoft instruments like Outlook, OneDrive, Energy Apps, Energy Automate, Alternate, and many others. 

A business-worthy SharePoint subscription begins from $10.00/consumer/month, which is costlier than Confluence, to not point out on a regular basis and energy you could spend money on establishing websites. 

Subsequently, Confluence is a better and extra inexpensive content material administration and work collaboration software program than SharePoint.    

Subsequent, take a look at doc automation software program to save lots of work hours.

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