Best Document Collaboration Tools for Remote Teams [Notion + 10 Alternatives]

A sudden shift in direction of the make money working from home tradition has made on-line docs for group collaboration a brand new regular. On-line group collaborations have made it potential to work on a group undertaking with out the necessity for bodily proximity.

Teamwork is the important thing to execute massive initiatives successfully, however earlier, it required group members to be bodily current on the office for environment friendly collaboration. A sudden enhance in workers working from residence has compelled the {industry} to fix its methods and take a look at options like on-line docs for group collaboration.

Think about engaged on a group undertaking, and your group is working exhausting to fulfill the deadline. One of many group members is unable to return to work due to a private drawback. The undertaking is most definitely to get delayed except your group makes use of doc collaboration software program. You may invite the absent group member to a doc collaboration software program, and the undertaking continues at its standard tempo.

Let’s take a look at among the greatest on-line docs for group collaboration and their advantages.

Adjectives like monotonous, boring, boring, or tedious pop up when individuals consider, however goals to vary your entire notion. is tailored to swimsuit the wants of workers engaged on a group undertaking. Groups can create customized workflows, and Monday intelligently adapts itself to greatest swimsuit the group’s wants.

team collaboration is ideal for companies of all sizes and is available in with a plethora of options.

  • Provides you the flexibleness to assign duties to the group members and monitor the progress of every member. This characteristic eliminates the shortage of workload readability whereas engaged on a web based undertaking.
  • Their person interface is clear and allows you to visualize the larger image by means of its intuitive and user-friendly format.
  • Tag group members utilizing @, which considerably eases communication. Group members not want to speak by means of prolonged emails for the slightest wants.
  • Combine all of the functions below one roof to make it a one-stop vacation spot for group initiatives. You may usher in information from Google Drive, Dropbox, and extra utilizing
  • Not restricted to a single platform; as an alternative, the platform makes positive you may have entry to your undertaking on all main platforms. Presently, is offered on the Internet, Android, iPhones, and iPads.


ClickUp is an all-in-one software that goals to ease group collaboration initiatives with its specialised characteristic set.  Its absolutely customizable and distinctive options make it a must have for companies of all sizes. You may simply handle group duties, paperwork, reminders, objectives, calendars, and extra utilizing ClickUp.

You additionally get messaging performance the place you’ll be able to ship particular person or group messages on the identical platform.

team collaboration

Some perks of utilizing this platform embody:

  • You get eight completely different view choices to handle group collaboration initiatives.
  • There are occasions when a group member is engaged on a number of initiatives concurrently. ClickUp permits you to create customized editable statuses for each particular person undertaking.
  • It’s a excellent instrument for admins as they will assign duties to a number of members concurrently. Admins can monitor each assigned process utilizing the desk view and multitask performance.
  • ClickUp makes use of SCRUM methodology to offer informative but simple perception into completely different parameters throughout the platform.
  • The third-party integrations are seamless, and the platform enables you to usher in information from all common functions.

Strive ClickUp to see the way it helps.


Document360 is a platform the place groups can seize and save important info in a single place. It delivers the whole lot you want from a doc collaboration instrument: simple sharing, workflow, model historical past, commenting, tagging, overview reminders, and many others.

It gives a hassle-free person interface that makes it easy to generate and distribute content material for overview. It has built-in searchability, so your person can rapidly uncover the knowledge they’re searching for within the documentation.

Create and handle your articles with highly effective out-of-the-box documentation options corresponding to:

  • Create how-to guides, customary working procedures, worker handbook, reference docs, system docs, and launch notes.
  • Document360 has wealthy textual content editors corresponding to WYSIWYG and Markdown editors. Moreover, a number of versioning and article commenting are supported to internally collaborate together with your group members.
  • The Class supervisor assists you in creating classes, and subcategories, grouping comparable information collectively and establishing a well-structured hierarchy of all of your info.
  • It robotically shops content material, and chances are you’ll at all times recuperate the prior model of the content material you erased.
  • Document360 permits you to present quite a few roles to your customers, permitting you to control who has entry to what content material.
  • Permit your workers or shoppers to simply entry your documentation with seamless login.

Document360 connects with a wide range of completely different software program functions, together with Microsoft Groups, Slack, Chrome, Zapier, and Integrately to offer seamless group collaboration.


A brand new type of doc referred to as Coda combines the adaptability of a spreadsheet with the energy of a database. Coda is designed for working collectively on any undertaking.

Coda paperwork start as clean sheets and broaden as sections, tables, and databases. For you and your group, irrespective of the place you’re, all of your adjustments present up immediately.

Greater than 25,000 corporations, together with the New York Occasions, Sq., Robinhood, TED, and BuzzFeed, have adopted Coda.

As an alternative of providing customary workflow instruments, its versatility permits you to construct the instruments your group wants.

Coda seems like a doc visually, nevertheless it capabilities extra like an app, permitting you to attach together with your group, collaborate successfully, perform a number of duties without delay, and make fast choices.

The platform is very safe and scalable to fulfill the increasing group and enterprise calls for. Its automation characteristic helps perform explicit duties in response to predefined triggers, decreasing repetitive duties.

The chance {that a} enterprise can put off quite a few paperwork, spreadsheets, apps, and many others., after deploying Coda may be very excessive as a result of all of those options are available on its platform.

High Options

  • Actual-time information replace to the dashboard
  • Seamless integration with third-party instruments like Slack, Google Calendar, Asana, Salesforce, and plenty of extra
  • Simpler-to-write formulation to realize objectives quicker
  • Prebuild templates to kick-start undertaking actions very quickly
  • Granular privileges to keep up workspaces
  • SAML-based Single Signal-on (SSO) and SOC compliance

With a set of constructing blocks that anybody can use to create a doc as highly effective as an app, Coda is an clever platform that will get across the limitations of ordinary doc frameworks.

The platform has 4 variants: Free, Professional, Group, and Enterprise. The best possibility is to make use of its free model after which scale as much as the next version as wanted.

Zoho Author

Zoho is yet one more feature-packed cloud-based phrase processing instrument that syncs your paperwork in real-time. Zoho makes positive your MS Phrase paperwork get imported to the platform with none formatting errors. Additionally, Zoho enables you to collaborate on group initiatives utilizing their real-time sharing options. As you share your paperwork with different group members, you’ll be able to see their cursor motion and the edits they make.

team collaboration

Some perks of utilizing Zoho Author embody:

  • The cloud-based nature of Zoho makes group collaborations environment friendly and swift.
  • The paperwork you create on Zoho don’t occupy native system storage and as an alternative get saved on Cloud.
  • The actual-time sync characteristic makes positive your paperwork by no means get tampered with in case of a calamity.
  • Zoho incorporates a contemporary UI with simple navigation to all of the important phrase processing choices.
  • Directors can management the entry rights of each member in a group undertaking and grant permissions to particular capabilities as nicely.

Dropbox Paper

Dropbox Paper is a web based doc for group collaboration from the tech big Dropbox itself. It’s a no-brainer that Dropbox Paper comes with much more perks in case your group largely is dependent upon Dropbox to retailer information. Groups can simply arrange paperwork, assign duties, create systematic workflows, and collaborate on initiatives.

team collaboration

Furthermore, the duty administration instruments in Dropbox Paper drastically ease capabilities that will in any other case turn out to be sophisticated in a web based situation. The platform enables you to point out different group members, assign duties to others, and effectively handle your to-dos. Some thrilling options of this platform embody:

  • You may alternate all kinds of multimedia on Dropbox Paper, like YouTube hyperlinks, GIFs, Pinterest boards, Areas on Google Maps, audio from SoundCloud, and plenty of extra.
  • Paper helps embedded previews of Inversion and Sketch information. Additionally, you’ll be able to convert your paperwork into PPTs with out utilizing a third-party software.
  • You may select a template in your undertaking from the huge template library on Dropbox Paper. There are quite a few templates for brainstorming, product launches, product specs, bug monitoring initiatives, and extra.
  • Dropbox Paper comes with the choice to attach your calendar to the platform. Your whole work schedule will get synced onto the platform. Paper then adapts itself, offering entry to agendas, background paperwork, process assignments, and assembly occasions instantly by means of the applying.
  • The cell software offers you the characteristic to seize photos utilizing the digital camera and provides suggestions.

Google Docs

Google Docs is a phrase processing software program from Google which makes use of a special strategy to phrase processing. Most phrase processors like Phrase and Open Workplace remained offline instruments that have been native applications saved in a PC. Then again, Google Docs is a cloud-based phrase processor that wants on-line connectivity to run.

Choosing the net route opens a brand new world of improvements for a word-processor like group collaborations. Docs assist you to share a doc with different members, making it a go-to platform for fundamental group collaboration. Please word that Docs is majorly a phrase processor, and also you gained’t get tailor-made capabilities like different listings within the article. That stated, Docs remains to be an important possibility for group collaborations, primarily if you happen to use it as your major phrase processor.

team collaboration

Some perks of utilizing Google Docs:

  • Google Docs sends a notification as an e-mail when a doc will get shared with you.
  • Members don’t want to enroll, particularly for Docs; having a Google account is sufficient to use the platform.
  • You may view latest revisions to a doc and the members who made the tweaks.
  • You may seamlessly import all important codecs of phrase paperwork on Docs.
  • The actual-time sync characteristic makes positive you by no means lose any information throughout a community interruption.

If you find yourself utilizing Google Workspace for what you are promoting, chances are you’ll wish to verify this software program to show E mail into a robust helpdesk.


Bit will not be an strange phrase processor; as an alternative, it caters predominantly to group collaboration initiatives. You may create fast dynamic notes, paperwork, wikis, data bases, initiatives, shopper deliverables, technical docs, and extra utilizing highly effective administration instruments on Bit. Furthermore, you get to create separate workspaces for all of your initiatives.

Collaborating on Bit is environment friendly and helps you keep transparency between completely different group members.

Some advantages of utilizing Bit:

  • The Workspace characteristic on Bit enables you to arrange your initiatives, shoppers, and groups. You can too transfer paperwork between completely different workspaces, eliminating the effort of importing the identical file a number of instances.
  • The point out characteristic utilizing “@” is a good effectivity booster whereas working in group collaborations.
  • Bit comes with a minimalistic but modern editor that permits you to effortlessly create paperwork. The effectivity will get additional boosted by coupling the editor and real-time collaboration options.
  • You may add visible internet hyperlinks, wealthy media, movies, graphics, designs, embeds, social media posts, surveys, and much more proper into the editor.
  • Bit additionally offers you the characteristic to trace the engagement of the paperwork you shared. These insights are an effective way to enhance your paperwork and acquire extra traction.
  • It can save you all of your important information on Bit to boost the cross-platform usability of the answer.


Confluence is a shared workspace that lets groups collaborate, arrange, and publish effectively. It’s open and collaborative, serving to your group to deliver out their greatest work collectively. It usually will get exhausting to trace edits, feedback, or feedbacks made by different group members, however this platform addresses the issue. You get a common search possibility that permits you to search your entire workspace and discover matching info.

Some perks of utilizing this platform embody:

  • Confluence enables you to combine functions from the Atlassian Market. The Atlassian Market is residence to greater than 3,000 functions which you could add to the platform.
  • The platform is offered on a number of platforms like Android, iOS, and the Internet.
  • It gives first-class Jira integration straight into the platform.
  • You get implausible organizational options, and the common search possibility is a significant dealbreaker.
  • There are a great deal of stunning templates for Advertising, Product, HR, and extra within the template library.
  • You get seamless integration with common platforms corresponding to Trello, Slack, Microsoft Workplace, Invision, Dropbox, Google Drive, and extra.
  • Confluence websites observe privateness controls and industry-verified requirements of knowledge encryption.

Microsoft Phrase

Microsoft Phrase has been a synonym for phrase processing software program for a reasonably very long time. Phrase has at all times been the {industry} chief in offering a simplified but highly effective phrase processing resolution. Nonetheless, Microsoft has taken the software program to an higher notch by introducing group collaboration options. The newest model of Phrase brings in a loads of options like:

  • You get the characteristic to remodel paperwork into internet pages with out utilizing any third-party software.
  • You may simply share a doc with group members utilizing the real-time sharing characteristic in Phrase.
  • Phrase comes with an in-built translator that’s particularly useful whereas working with members from completely different cultural backgrounds.
  • You may add 3D fashions on to your paperwork utilizing Phrase.
  • The actual-time sync characteristic makes positive you by no means lose your paperwork.
  • Phrase is now out there on Android, iOS, Internet, and Home windows, easing cross-platform workflows.


You anticipated this, don’t you?

Notion is essentially the most feature-packed and easy-to-use platform for group collaboration on this record. The platform lets companies streamline their operations to set objectives, monitor the workflow standing, lead administration, and extra by means of one centralized instrument. It comes with a drag-and-drop interface that can assist you arrange, rearrange, and develop new concepts or plans.

Notion comes with important advantages for group collaboration corresponding to:

  • Notion lets companies create and keep a data base for quite a few duties like undertaking tips, coding directions, HR workflows, and extra.
  • The platform comes with a built-in calendar and Kanban boards that group members can use to create fast notes and monitor their progress.
  • Group members can add feedback on duties and initiatives for higher communication and transparency.
  • You should utilize Notion’s API to combine their methods with numerous third-party functions corresponding to Slack, Figma, and Invision.
  • Creating to-do lists, making ready assembly notes, and establishing weekly agendas turn out to be excessively simple utilizing the unified platform.

You can too use Notion in your customized area. Nevertheless, in case you are not completely happy for no matter cause, you’ll be able to strive the above-listed on-line docs software program for collaboration as a Notion various.

Last Word 👩‍💻

On-line group collaborations effectively create initiatives whereas avoiding the downsides of typical growth like workplace touring instances and glued work hours. Utilizing a web based doc is critical to prepare your workflow, setting agendas, and much more.

Platforms like Notion, Monday, and Paper specifically cater to team-related initiatives with their specialised characteristic set. These platforms are excellent for companies of every kind and people as nicely.

Google Docs, Phrase, and Zoho are phrase processing software program that enables real-time collaborations. That stated, these functions don’t include organizational options like different instruments on this record.

Subsequent, discover among the greatest on-line spreadsheets for what you are promoting.

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