Airtable Vs. Notion: Choosing Your Weapon for Ultimate Efficiency

Airtable and Notion are highly effective content material collaboration and group instruments. Although these apps appear much like the bare eye, some elementary variations exist. Allow us to study these on this final information of Airtable vs. Notion.

Managing paperwork, notes, and databases for any enterprise is difficult with out content material collaboration and group apps. The 2 commonest instruments on this area of interest are the Airtable and Notion. Maintain studying to know which one to decide on!

Significance of Productiveness and Collaboration Apps

Primarily, productiveness and content material collaboration apps assist what you are promoting to arrange all of the paperwork, recordsdata, schedules, stories, codes, concepts, brainstorming boards, and codes in a single safe place. 

From this centralized hub, you may give role-based entry to content material, paperwork, and codes to workers, contractors, and freelancers. Individuals will work on and submit accomplished recordsdata and content material utilizing the identical software. 

So what do you obtain by this content material and doc centralization? Fairly a number of advantages are there, as outlined under:

  • Lower down enterprise operations prices by not shopping for many enterprise apps that individually do all of the duties {that a} content material collaboration app can obtain.
  • Safe what you are promoting collaterals and codes to maintain your confidential supplies actually secret.
  • Simply assess the efficiency of workers through the use of the reporting software.
  • Precisely pay invoices of freelancers and contractors.
  • Management one or many tasks from one unified dashboard.
  • Facilitate straightforward distant and hybrid work cultures.
  • Combine the productiveness software with different enterprise apps like CRM, mission administration instruments, cloud storage, helpdesk apps, ticketing software program, and so on.   

What Is Airtable?

Airtable is a workflow builder based mostly on spreadsheets and databases. It’s a no-code app in order that anybody can construct and use apps associated to content material collaboration, mission administration, occasion schedules, content material publishing, and so on., with a number of days of studying.

Beneath the hood, Airtable is a relational database software program. Nonetheless, you do not want to code queries or databases on this app. Every part works on a visible interface with drag-and-drop actions. Like all database or spreadsheet app, you may create tables, rows, columns, and so on., for information entry and filter or kind the info for interpretation.

To make issues simpler, Airtable transforms these databases into stunning apps. Your groups could make their very own apps and embrace the interfaces and fields they want. So, workforce members don’t must work on inflexible apps made by a third-party developer who could not have a deep data of their work.

Lastly, these customized apps make workflow automation super-easy. When somebody submits a draft, the reviewer will get a notification to edit and approve. When the reviewer approves, the developer can choose it up from their process bucket and add the content material.  

What Is Notion?

Notion is an all-in-one productiveness software for private, skilled, and enterprise use. At its core, it’s a mission administration, note-taking, and data administration software program. You’ll be able to name it a digital workspace like Google or Microsoft. 

On Notion, you may create a content material, database, product, or app growth roadmap. Then, use its strong integration performance to deliver paperwork, codes, and content material in a single place. Then, publish this mission as a Notion web site and let workforce members entry it for brainstorming, content material creation, and approval.

The constructing block of Notion pages is Notion blocks. A block could possibly be any area for texts, information, codes, hyperlinks, YouTube movies, and so on. You’ll be able to create and edit these blocks utilizing drag-and-drop actions. Subsequently, you do not want to know coding to construct Notion websites or pages.     

Airtable Vs. Notion: A Function-Based mostly Comparability

Discover under how Airtable and Notion evaluate with one another:

Consumer Interface and Expertise

The Airtable consumer interface has two navigation panels: one on the left aspect and the opposite on the highest. The usable workspace is within the center. Its left aspect panel has choices like House, All workspaces, Starred, Templates, Market, Universe, and Import

UI of Airtable

On the highest menu, you may entry your Airtable account, Notifications, and Help. There may be additionally a Search bar on the highest menu. General, the consumer interface is clear and arranged. Nonetheless, the consumer expertise turns into a bit difficult once you begin creating Bases or Workspaces

Contrarily, the Notion comes with left-side navigation solely. So, right here you get extra display screen actual property to your work. From the highest of the navigation pane, there are pages like Workspace, Search, Updates, All templates (your workspace), Settings & members, New web page, Teamspaces, Personal pages, Templates, Import, and Trash.

Notion UI

When you choose a Temspace or Web page or Database from the left, you may entry its settings by clicking the ellipses icon on the highest proper nook. These web site or web page settings embrace necessary options like Lock database, Get notified, Copy hyperlink, Web page historical past, Web page analytics, Connections, and so on. 

Notion Teamspace or Pages Settings

Notion’s UI has many choices as in comparison with Airtable. Additionally, the app organizes these correctly so you don’t face any challenges when accessing. Identical to Airtable, the UX is a bit advanced once you begin creating databases or pages.        

Ease of Use

Each Airtable and Notion have a studying curve. You could study the UI for a number of days earlier than you may successfully use these apps for content material group and collaboration. 

Airtable get started templates

When you have obtained expertise in utilizing spreadsheets, tables, and relational databases, then you may get began with Airtable shortly. To create Workspaces, Workflows, Interfaces, and Apps, you may go to the Market possibility on the left-side navigation panel.

Notion New Page

Utilizing Notion is less complicated than Airtable. You kickstart by making a New web page from the sidebar. Then personalize the web page by including Templates, Tables, Boards, and so on. Or, you may create a Teamspace to arrange all docs, pages, websites, and workflows inside a devoted workspace.  

Navigation and Group


In Airtable, Workspace is the highest navigation factor. Workspace helps you to create Bases, Interfaces, Workflow Automation, and so on. One of the best ways to start out utilizing Airtable is by repurposing preconfigured Extensions, Base templates, and Scripts.

When you’re inside a Base, you may entry the Getting began wizard to arrange the Base following directions from Airtable. In a Base, you may add Information tables, Extensions, or Import content material from connections like Salesforce, Excel, Sheets, and so on.

Workspaces on Notion

Workspace is the top-level organizational factor in Notion. You’ll be able to create a brand new workspace or be a part of another person’s. Subsequent, you may create pages to trace your work, notes, habits, or some other content material. That is the simplest approach to make use of Notion. In the event you work to streamline this a bit, you may create a teamspace. Notion shares pages and databases inside the workforce members routinely once you create a teamspace.               

Abstract Desk for Options

Here’s a abstract desk for options of Airtable and Notion:

Options Airtable Notion
Fundamental items Bases Pages & blocks
File uploads 2 GB to 1 TB 5 MB to limitless
Views Kanban, Gantt, Desk, Listing, Gallery, Timeline, Sections, and Type Listing View, By Assembly Sort, Desk, and Board
AI None Notion AI for brainstorming, rewriting docs, producing summaries
Automation Constructed-in automated workflow templates and scripting Use Connections to hyperlink IFTTT or Zapier for third-party tool-based automation
Templates Out there Out there
Import/Export Import content material from Apple Numbers, Excel, Sheets, Salesforce, Jira Server, Salesforce, Trello, Zendesk, and extra
Export Workspace, Bases, and App accesses to others who’re already on Airtable
Restricted import performance
12 import choices, together with HTML, Asana, Confluence, Trello, Google Docs, and Dropbox Paper.
Export pages or databases as HTML, Markdown, and PDF paperwork.
Publish pages, websites, and databases as dwell web sites hosted by Notion, accessible by the general public 
Handbook reporting In depth options like tables, sorting, filtering, graphs, charts, and so forth Restricted reporting functionality
Higher reporting options utilizing third-party free or paid Notion websites and pages
Notion API can be accessible for superior automation
Automated apps Out there Not accessible
Collaborative workspace Sure Sure
Visitor collaborators Sure Sure
Permission teams Sure Sure
Safety HTTPS encryption, SAML, SSO, consumer provisioning, Workspace auditing HTTPS encryption, SAML, SSO, consumer provisioning, Workspace auditing

Integration With Third-Occasion Apps

Airtable Integrations

Airtable offers integration choices by way of the Add or import possibility. On the time of writing, there are 27 integrations you may select from. Some high decisions are Asana, Field, GitHub, Google Drive, and so on.

Notion integrations

You’ll be able to entry all integrations of Notion from the Add connections possibility. From My connections contained in the Account web page, you may go to the Browse connections within the Gallery portal. On the time of writing, there are greater than 50 integrations accessible for Notion. These are from high enterprise apps like Slack, Figma, GitHub, Asana, Canva, Miro, Tableau, Zoom, Webex, and so on.   

Free Trial, Value, and Plans

Airtable Pricing

Airtable has a free plan for people or small groups. It contains limitless bases, as much as 5 editors or creators, Interface Designer, a 2 GB attachment restrict, and one extension per base. In the event you want superior automation, safety, and limitless all the things of Airtable, begin with any of the next Airtable pricing plans: 

  • Airtable Plus for $10 per seat /month (yearly billed)
  • Airtable Professional for $20 per seat /month (yearly billed) 
  • Customized quotes for Airtable Enterprise   

Notion Pricing

Notion additionally presents a free plan. However it’s only appropriate for people and freelancers. Additionally, web page historical past will get deleted after each 7 days. You’ll be able to invite as much as 10 company with restricted Notion database and web page accessibilities.

If you’re in search of higher productiveness and collaboration on Notion, checkout its subscription choices under:

  • Notion Plus for $8 per consumer /month (yearly billed)
  • Airtable Professional for $15 per consumer /month (yearly billed) 
  • Contact gross sales for Notion Enterprise  

Airtable Vs. Notion: Comparability Based mostly on Use Circumstances

Each Airtable and Notion are appropriate for a variety of groups, from small companies to enterprises. Nonetheless, they differ in options the place you may apply these instruments. Discover under the use circumstances for Airtable and Notion advised by the builders:

Options From Airtable

Picture credit score: Airtable

In accordance with the official Airtable Options web page, it comes with customizable databases and apps for Advertising, Product, Operations, Human Sources, Gross sales, and Finance. Allow us to take the instance of a Advertising Staff resolution from Airtable under:

The Advertising resolution helps you to embrace digital asset administration, marketing campaign supplies, and deliverables in a single app. It additionally presents the next app pages:

  • A house web page for campaigns that embrace Overview, Updates, OKRs, and Insights
  • Different normal pages like Funds, Requests, Calendar, Manufacturing, and Property
  • Group of marketing campaign supplies by playing cards, columns, or tables
  • Tags for duties and belongings like Accredited, Pending, In-Evaluation, Rejected, and so on.
  • Integration for advert publishing websites like Fb, Google Adverts, and so on.    

Options From Notion

Picture credit score: Notion

Quite the opposite, Notion has fewer options than Airtable. In accordance with Notion’s web site, its options embrace websites and pages for Design, Engineering, Product, and Managers. Allow us to dive deep into the Design web page under:

The Design web page helps you to create a unified workspace for all issues about artistic designing tasks. Right here, you may import specs, belongings, and tasks and join these with different Notion websites and third-party instruments.

The Design resolution contains three websites: Design wiki, Design docs, and Design tasks. The Design wiki web site capabilities like an area for the contextual group of brainstorming, feedback, suggestions, specs, sketches, and much more. Contained in the Design tasks web site, you may create mission process views in varied codecs like Kanban boards, listing views, tabular views, and so on.           

Airtable Vs. Notion: Which One Do You Want?

By now, it is best to have understood whether or not you want Airtable or Notion. Discover under the bullet factors that may refresh your reminiscence:

Use Airtable If

  • The workforce consists of technical workers and contractors
  • You’re okay with restricted attachment sizes per process or sub-tasks
  • Want automated apps for various duties and sub-tasks
  • It’s essential to create information analytics stories manually
  • The enterprise offers with lots of spreadsheets
  • You want a relational database to your spreadsheet information

Use Notion If

  • The workforce works extensively on texts like notes, wikis, paperwork, and so on.
  • You could create a Kanban-based content material administration system
  • The workforce will publish public or personal websites straight accessible through a Notion hyperlink
  • You make a mission administration programs
  • The enterprise requires a secured central hub for all paperwork and recordsdata
  • You want an AI for content material brainstorming and manufacturing

Airtable Vs. Notion: The Verdict

Airtable and Notion are sensible instruments with variations. Right here, you aren’t evaluating apples with apples. Each apps are distinctive productiveness and collaboration platforms.

Select Notion for those who already use Microsoft Excel, Google Sheets, and a relational database administration system. Because you already personal specialised apps, you should use Notion for content material administration, work administration, and content material collaboration. With Notion, collaborators can merely use their net browser to entry a Notion web site and begin creating, reviewing, or publishing. 

Contrarily, select Airtable for those who want automated net apps for specialised duties like advert campaigns, gross sales, HR recruitment, customer support operations, and so on. administration. Although, you have to onboard collaborators to Airtable for efficient collaboration.

Subsequent, take a look at instruments to monetize Airtable and Notion.

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