19 Best Contact Management Software for Small to Medium Businesses

Contact administration software program is a useful device to your gross sales groups, it doesn’t matter what business your small business serves.

It helps you to entry all of the contact info and look at everybody your small business offers with to make your gross sales efforts efficient and simplify lead qualification and outreach.

Your contact checklist performs an instrumental function in your small business. Therefore, you have to nurture your contacts and guarantee they get appropriate merchandise, companies, and the appropriate communication to retain your prospects or convert them from prospects to prospects.

Because of this you want a system to handle your treasured contacts and observe interactions your small business had with them. Contact administration software program is designed to do exactly that, and its advantages are price exploring and together with in your gross sales toolkit.

This text explains all about contact administration software program, its makes use of, and advantages and introduces you to a few of the finest instruments accessible available in the market.

Let’s begin!

What Is Contact Administration Software program?


Contact administration software program is a device that helps you retailer the contact info of your prospects, prospects, and distributors and observe the communication between your small business and them. The knowledge can embody addresses, telephone numbers, emails, social media handles, orders, open quotes, gross sales historical past, related corporations, and so forth.

The software program additionally lets you simply set up and filter contacts that can assist you discover particular buyer subsets. You can even filter the contact checklist by business, title, relationships with your small business, and so forth.

As well as, you may handle communications utilizing the contact administration software program and combine it with different instruments like calendars to schedule conferences and get notified of members and timing.

Contact administration software program can have options similar to:

  • Automation: Automation is the important thing in fashionable companies, and speak to administration software program consists of it to free your time to put money into extra vital issues. It’s designed to remove repetitive, tedious duties and automate storing buyer information and communication monitoring.
  • Interactive dashboard: It encompasses a clear, interactive dashboard to show all the client info. It saves you from getting overwhelmed with large info whereas making it straightforward to trace purchasers, pitch them on the excellent time, and assist improve gross sales.
  • Analytics and reporting: It’s vital to know in case your efforts are paying off, and for this, information and analytics assist. These options in touch administration software program enable you to deal with your gross sales processes successfully and make higher enterprise selections. You can even view e-mail replies, observe social media feedback, and analyze gross sales calls to boost your technique.
  • Integrations: You’ll be able to combine your contact administration software program with totally different instruments you already use and improve your productiveness. It would additionally allow higher visibility of your processes and interactions, enable you to assign duties, observe time, work effectively, and much more.

Distinction Between Contact Administration Software program and CRM?

While you say “contact administration software program,” many confuse it with buyer relationship administration (CRM) software program. Subsequently, it is very important perceive the distinction between the 2 and who should select what.

The options of contact administration software program are sometimes added to CRMs. However what when you don’t want the whole CRM?

If your small business wants are met utilizing contact administration software program options, this device shall be sufficient, and also you received’t must put money into the whole CRM. You’ll be able to leverage the standalone device – contact administration software program to retailer and handle your contacts and streamline your communications.

The distinction between a CRM system and speak to administration software program is that the previous is a full-featured system. A CRM device can deal with leads, and orders, handle buyer information and supply advertising and marketing, gross sales, assist, and repair instruments. It makes use of contact administration as one among its fundamental elements.

Then again, contact administration software program is a light-weight model of CRM. It handles the contact info of everybody who offers with a enterprise and tracks their interplay with the enterprise.

CRM software program may be utilized by a enterprise of any measurement, particularly the bigger ones with many contacts, information, and interactions to handle. It could actually cowl all info associated to their prospects, prospects, and distributors. However contact administration software program shall be extra helpful for small to medium companies with a manageable variety of contacts and interactions.

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Why Is It Vital for Your Enterprise?

Utilizing contact administration software program for your small business is useful in some ways. Right here’s how:

Shops Contacts Routinely

Contact administration software program shops all of the contact info of your prospects, purchasers, and distributors routinely into the system in a single place. The system synthesizes info from varied sources like social media, direct conversations, telephone calls, reside chats, web site guests, buy information, inquiries, and so forth.

It helps you view all the info simply with out getting confused or losing time coming into all the main points manually. As well as, it additionally helps you supply customized merchandise and/or companies to individuals.

Centralizes Communications

Each communication your small business has with a prospect or shopper will get saved routinely within the system. You’ll be able to view this document to consider providing appropriate services or products primarily based on the interactions. It would additionally enable you to observe up with them in an acceptable timeframe and higher perceive their wants and challenges. As well as, it additionally types the premise of how one can talk with comparable purchasers.

Helps You Make Higher Enterprise Methods

By your contact checklist and communications in a single place, you may decide the appropriate sort of services to offer. It would additionally enable you to strategize your advertising and marketing campaigns primarily based on data-driven insights. Consequently, you may get higher outcomes and enhanced buyer interplay.

Higher Collaboration

As the whole crew can view the info, it will increase visibility and transparency. Consequently, it streamlines workflows, reduces frequent conferences, ends in fewer errors, and retains everybody within the loop.

Enhances Buyer Expertise

You’ll be able to supply a greater buyer expertise by analyzing the info and offering improved services. It would improve their reliance in your model and improve buyer loyalty.

So, if you wish to avail all these advantages, select the very best contact administration software program like those I’ve talked about under.


Monitor emails, contact historical past, calls, and the whole lot in a single place and have full visibility of your schedule with Pipedrive. It helps you develop a vast database of organizations and contacts and see the whole timeline of your contact historical past.

Handle the gross sales conversations from the popular inbox and routinely obtain emails linked to contacts and offers. You’ll be able to instantly make calls from the net for sooner name recording, monitoring, and insights.

Pipedrive lets you arrange conferences along with your invitees by setting a mutual time between either side. Set your schedules to examine and handle actions and save time. Moreover, you may ship trackable proposals, contracts, and quotes to inform when the doc opens.

Moreover, Pipedrive provides many options, together with contact maps, file attachments, customizable signatures, stories and insights, safety, integrations, and cell apps. Select your deal beginning at $12.50/month/person with a FREE trial.


monday.com lets you deal with all your small business contacts in a single place in order that you’ll by no means miss any leads and be on the highest with regards to gross sales. Contact playing cards give full context by displaying each contact-related information, like duties, paperwork, actions, and offers.

Monitor every exercise of your contacts utilizing a timeline and acquire visibility into what must be carried out to boost your small business development. Preserve good buyer relationships by offering what they want.

Monitor crew efficiency to realize readability over the affect of your small business via high-level dashboards. monday.com is a versatile, safe, and scalable work OS that energy your small business to carry out quick.

Combine with a number of instruments you employ to make your work much more streamlined, from managing contacts and receiving calls to getting a 360-degree view of each buyer. Take the FREE trial of the plan you want in line with your small business wants.


Monitor contacts’ communication, enhance buyer engagement, develop long-lasting relationships, and unify information with Freshsales. You’re going to get full particulars of your gross sales and advertising and marketing contacts in your database.

Freshsales lets you make methods and run campaigns to drive extra conversions via higher engagement. Permit your crew to have all of the important info to keep away from inefficiencies in communications.

The Exercise Timeline offers you a chronological view of buyer engagement. You can even examine web site actions, and acquire visibility of viewers engagement and e-mail actions. Enhance your gross sales productiveness by rating hottest leads, rushing up gross sales prospecting, managing the gross sales groups throughout geographies, and so forth.

Maximize your crew’s effectivity by operating profitable campaigns, prioritizing prospects, changing emails to contacts, establishing inner alerts, and offering unified experiences. Strive it for FREE or take a development plan at $15/person/month.


Small companies can now handle buyer relationships extra effectively with Bigin. All of the important info, together with actions, tweets, emails, and extra, shall be secure in Bigin so as to entry and use any element at any time.

Have interaction prospects by embedding internet types to get guests’ particulars, sending and receiving emails, and holding the whole view of every interplay with the prospects. Handle a number of pipelines utilizing choices and customizable deal phases, and workflows to remove repetitive duties, and follow-ups.

You’re going to get notifications to have higher collaboration and dashboards the place you may view the whole image of the gross sales pipeline. Use cell purposes to make gross sales on the go. With an built-in phone system, you may handle calls by buying telephone numbers for the crew.

No contracts, no bank cards, begin utilizing the software program without spending a dime for a single person, or select a plan that fits your small business and avail your self of the FREE trial.


Keap helps you optimize buyer expertise and improve your development by managing your contacts and organizing the whole lot with ease. It provides an computerized lead seize characteristic that permits you to acquire an inventory of contacts via touchdown pages, social media, and lead types and set up them correctly, so that you by no means miss any leads.

Get an ideal view of the whole lot in a single place and take fast actions every time essential from the contact document instantly. You’ll be able to entry contact particulars from the desktop and your cell machine with Keap’s cell utility. As well as, you may tag and phase each contact shortly to boost the automation course of primarily based on shopper information or exercise.

Migrate your current contact lists from Fixed Contact and MailChimp with ease. You can even combine third-party instruments, similar to Quickbooks, HelloSign, and Shopify, and sync contacts instantly. As well as, Keap helps you persistently improve your small business by changing extra purchasers with glorious options. You can even set reminders and look at the conversion stories to make higher selections on the proper second.

In case you are a single person anticipating 500 contacts, decide the very best plan at $79/month to get options like CRM, e-mail advertising and marketing, lead seize, straightforward automation, textual content messaging, invoicing, funds, appointments, and extra. Nonetheless unsure? Take a 14-day FREE trial and dig deeper.


Handle all of your contacts minus laborious work utilizing contact administration and database software program – HubSpot for FREE. Add contact information together with the businesses in a single click on and log gross sales actions routinely.

Preserve all of the information with out additional upkeep and replace them routinely. You can even handle the whole lot on a single display screen with out leaping from one spot to a different to entry contact particulars, conferences, communication historical past, actions, and so forth.

Combine with recognized instruments like Outlook and Gmail, which is able to enable you to entry your contacts’ emails. HubSpot supplies many companies that enable you to do your work and improve gross sales.

These companies are lead and pipeline administration, firm insights, e-mail monitoring, e-mail templates, Instagram and Fb lead advertisements administration, types, contact actions, conversations inbox, and so forth.

Get the software program immediately and handle your contacts with additional advantages at a starter plan of $45/month.

Zendesk Promote

Zendesk Promote is a sturdy CRM device that aids gross sales groups in finishing extra transactions. Gross sales professionals can handle your full gross sales pipeline from one location with Zendesk Promote’s feature-rich platform. Zendesk Promote consists of all of the instruments gross sales groups use to achieve success, together with the power to trace leads and contacts, create customized stories, and analyze gross sales information.

Zendesk Promote is cloud-based, cell software program that automates the gross sales course of and aids in growing effectivity for gross sales representatives. It supplies the contact and buyer particulars, exercise historical past, and pipeline administration that gross sales groups require to achieve success.

Zendesk Promote’s built-in e-mail monitoring, computerized name logging, and customizable deal phases make it easy to observe essential gross sales exercise.

It is without doubt one of the preferred gross sales methods that tens of millions of corporations use worldwide to make data-driven selections. It supplies a spread of options that may match the actual necessities of a enterprise.

Its means to log buyer info, subtle reporting capabilities, and integrations with different enterprise instruments like Salesforce supplies full visibility into purchasers and the gross sales course of.

Key Options

  • Zendesk app framework to construct customized options
  • Historical past of buyer interactions
  • Superior gross sales metrics for gross sales forecasting
  • Monitoring of actions and gross sales alternatives
  • Deal and Account Administration
  • Varied messaging choices to remain related

Zendesk will meet your expectations when you’re looking for a cloud-based platform for end-to-end gross sales administration. It supplies a 14-day free trial and totally different subscription value plans for small companies to giant companies.

Pobuca Join

Optimize the method of storing your small business contacts with Pobuca Join. You’ll be able to retailer and share your contacts and seek for organizations, names, job titles, and so forth., in a single place. It lets you be extra productive via higher communication and rushing up the processes.

Replace the contact lists consistently by grabbing e-mail signatures or scanning enterprise playing cards and sync your gadgets to be up to date routinely with the newest info. Additionally, you will entry the person admin panel and invite your crew with person permissions similar to contributor, editor, and so forth.

Pobuca Join provides normal fields for organizations, co-workers, or contacts to retailer particulars similar to identify, surname, division, telephone, gender, work e-mail, function, and so forth. Use filters to seek for your contacts in line with gender, function, or division.

Moreover, you may seize e-mail signatures, scan enterprise playing cards, hyperlink contacts to the group, produce inner notes, add contacts to favourite lists, invite co-workers, set reminders to name, examine exercise logs, and lots of extra.

Pobuca Join shops backups on the cloud in order that you’ll by no means lose something. It integrates with PBX to sync contact lists utilizing LDAP to allow you to expertise extra productiveness. Get your contact supervisor for FREE or avail extra advantages with a paid plan of $2.5/person/month.


Salesmate is a contact administration software program that helps you flip your contacts into offers. It could actually monitor, prioritize, and analyze each deal current within the gross sales pipeline. Handle your contacts and create pipelines in line with the enterprise sort to ship the very best outcomes.

Visualize the whole lot on a single display screen and reply to each contact on time. The software program supplies an in depth and clear view of your shopper’s information, from contact historical past to dashboard actions. Plus, save your time by 37% in performing bulk duties on contacts concurrently.

Moreover, you may set reminders, create new actions, handle gross sales duties, view previous duties, and so forth. Salesmate supplies you with 50+ filter choices so as to assign varied tags to every contact. You’ll have all the data at your fingertips with options like built-in calling, Messenger, Google CRM, sequences, gross sales automation, textual content messaging, crew inbox, and lots of extra.

Strive it FREE for 15 days and if that is one thing you’re on the lookout for, select a package deal in line with your necessities at $12/month/person.


It’s time to maneuver ahead and check out one thing totally different that helps you improve your leads. Strive Capsule‘s contact administration software program to handle all of the contact info in a single place effectively. It prevents you from losing your time battling spreadsheets and trying to find emails.

See the entire historical past of the connection between you and your contacts, together with calls, information, notes, emails, and extra. Capsule is at all times able to sync your info in order that you’re going to get the whole lot at your fingertips.

Fast search lets you search your e-mail, textual content, and speak to with ease, and full-text search allows you to see any textual content between emails and notes. Capsule additionally ensures that you simply work with zero effort by offering many options.

Furthermore, options like gross sales analytics, calendar and duties, customization, gross sales pipeline, permissions, and safety make your work sooner. The worth begins from $18/person/month. Avail your self with a 30-day free trial with any plan.


Nimble supplies the whole lot you have to handle your contacts, attain your targets, discover alternatives, and construct relationships. The Nimble Prospector lets you entry the advantages anyplace, together with social platforms, internet browser apps, and inboxes.

Get a 30-degree view of your contact info and interplay historical past along with your crew. Keep at all times organized with the main points to ship emails and extra. Furthermore, you may ship customized and templated group emails by analytics, reporting, and monitoring from private e-mail.

Tie your crew’s occasions, communications, and duties routinely to each deal to make sure productiveness. It additionally helps you to set up the pipeline, appointments, duties, and social alerts in a single intuitive dashboard.

Get the straightforward and good CRM at simply $19/month/person and check out it without spending a dime.

Actually Easy Techniques

Monitor each contact, communication, and buyer immediately with Actually Easy Techniques and set duties to your crew to observe. Its contact administration software program makes your work tremendous straightforward by offering a 360-degree view of all of the interactions similar to calls, emails, paperwork, and notes.

The superior search possibility helps you to discover the information you need, similar to accounts, alternatives, duties, and contacts. Integration of your e-mail supplier will enable you to sync your emails out of your contacts.

Right here, you will see VoIP telephony integration to acknowledge incoming calls. Moreover, you need to use geo-locations on Google Maps whereas planning for buyer conferences to search out close by accounts. Actually Easy Techniques helps you to document each information and preserve a timeline and account historical past. It additionally provides you person permission ranges, CRM customization, contact administration, and lots of extra.

Use contact administration software program without spending a dime in case you have solely two customers. Or, register for a free trial earlier than taking a plan at $14/person/month.


Nutshell is a contact administration software program that provides free help to import information from any supply in order that your crew will begin working from day one. View the important and up-to-date info out of your telephone or desktop for each enterprise and individual your crew interacts with.

Nutshell lets you decrease your effort in guide information entry by syncing telephone contacts, gathering leads from the web site, scanning enterprise playing cards, and so forth. Nutshell browses the web for detailed information, similar to job titles, areas, social media accounts, and extra whenever you add a contact.

Get options, together with gross sales automation, reporting, pipeline administration, e-mail, crew collaboration, advertising and marketing, and extra. It provides many software program integrations to make your work simpler, similar to Intercom, MailChimp, Gmail, Fixed Contact, PandaDoc, Zendesk, Zapier, and so forth.

Begin rising with highly effective options at a beginning value of $19/person/month and avail a free trial.


Are you trying to find contact administration software program that syncs your prospects, prospects, and leads particulars?

Strive Copper. It integrates with Google Workspace to sync required info between the instruments. Keep away from filling up the main points manually, and let the device do it routinely for you. Additionally, you will see the automated replace in your software program whereas updating the data in Gmail.

Copper lets you add new contacts with a single click on. It helps you to view all of the communication historical past, pipeline particulars, and different important info your gross sales crew must nurture a greater relationship.

Work much less in managing your contacts and let Copper do the work to search out extra time speaking along with your prospects. Strive Copper for 14-days and see the way it works for you, after which select the very best appropriate plan at $25/person/month.

Contact Boss

Contact Boss can simplify your work by permitting you to enter new or current contacts, set up and search your contacts, and be in contact with every connection. You can be the in-charge of getting complete stories, strong search functionality, safety instruments, and superior auditing features that run your small business easily.

Get endless options similar to intuitive and light-weight features, create emails after capturing contacts at a spot, legacy information switch, observe exercise with name and customer logs, and lots of extra.

Moreover, create and handle any occasion, both in individual or on-line, simply. You can even seize all of the inquiries simply and shortly with Contact Boss. Plus, safety and audit features enable you to in controlling person permissions.

Contact Boss offers you the management to alter or add customers, unlock or lock accounts, view statistics, create contact teams, and alter contact sort. Schedule your work and duties and set a reminder to observe up along with your prospects in time.

Choose your development plan and take a free trial.


Preserve all of the interactions in a single place with Daylite and keep in contact along with your distributors, prospects, and prospects. Use the filtering choices to arrange and phase corporations and other people to focus on the appropriate individuals on the proper time.

Management and handle the whole lot you want on your house display screen. You’ll be able to seize new leads, create follow-up reminders, and retailer emails to the shopper, all from the e-mail. Get reminders so that you simply by no means miss any follow-ups or conferences.

You can provide entry to your crew to seek for the data they want. Present little particulars to your prospects that present a big affect. Bear in mind your connections with ease and keep up to date with their information.

Furthermore, you may observe offers with the customized pipelines and create an inventory for the focused reach-outs, management permissions and settings, and extra at simply $29/seat/month.


EngageBay is without doubt one of the finest contact administration software program with gross sales and CRM integration to handle offers, duties, and contacts. It helps you to join with prospects via varied channels whereas centralizing all the data that provides energy to your gross sales crew to have significant communication, engagement, and context with the prospects.

You’ll have full entry to your buyer profiles, together with previous interactions, response charges, engagement patterns, pursuits, contact particulars, name notes, job historical past, social presence, and much more. With integrations like Workplace 365, Google, and different platforms, you may simply acquire info and import the info in a couple of clicks.

Get 500 contacts and 1000 branded emails restrict without spending a dime, or decide a plan when you want extra bandwidth for $8.99/person/month.


Contacts+ is a brilliant contact administration software program for energy networkers. It connects with a number of sources or accounts to create a singular tackle e-book. This manner, you’re going to get up-to-date information that syncs throughout varied gadgets and accounts routinely.


After automated scans, you may know concerning the out-of-date info that ensures you at all times have correct information. Contacts+ detects duplicates and merges them into the checklist, and supplies updates so as to have frustration-free work.

With a single piece of information similar to social handles, e-mail addresses, telephone numbers, and so forth., Contacts+ offers you an entire profile. Use the cell app to scan enterprise playing cards and save them or add them in bulk utilizing the net utility.

Contacts+ is accessible in all places throughout Android, Chrome, Net, and Mac and ensures the provision of the data wherever you’re. Moreover, you may handle and entry your contacts from anyplace and at any time.

Get options like safe backup and storage, name identification and blocking, granular search, e-mail signature extraction, birthday reminders, tags, notes, and so forth., without spending a dime however with restricted accounts and contacts. Select a plan ranging from $6.99/month to have extra accounts and speak to limits.


Handle your contacts, purchasers, and leads from an internet hub with vcita. It would enable you to keep in contact with the contacts who matter probably the most in your small business and by no means miss any message.

Import current purchasers shortly and set up your contacts out of your Gmail, smartphone, or Excel. As well as, take the contact supervisor app wherever you go through Android and Apple app and work together along with your contacts, together with accepting funds, sending appointments, sharing information, and so forth.

Share vital info along with your crew and allow them to know who issues most amongst your purchasers. Get a 360-degree view of shopper relationships similar to appointment particulars, previous conferences, shared paperwork, correspondence historical past, privateness notes, and former funds.

Construct a robust buyer relationship, save time, and improve your small business with a $19/month package deal or go for a 14-day FREE trial.


Managing the contact info of your prospects, purchasers, and distributors and monitoring interactions with them is important for your small business. It would assist enhance buyer expertise, enhance enterprise methods, and obtain extra gross sales with streamlined processes. Select the very best contact administration software program from the above checklist and avail of its advantages for your small business.

You might also discover the very best outreach software program to spice up income and engagement.

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