13 Best Virtual Events Platforms for Hosting Conferences and Trade Shows

Digital occasions are very simple to drag off on this fast-evolving world within the digital period.

Many companies are going through a number of points because of the world COVID-19 pandemic. The pandemic has continued for a very long time, and issues are nonetheless not fully beneath management. This is the reason firms are in search of new methods of working and speaking.

A number of firms are asking their workers to proceed working from dwelling. Earlier, co-workers used to have in-person conferences, however now they should shift to the web platform.

Firms use completely different on-line platforms like Zoom, Hangouts, Meet, and Skype for video calls and conferences. However, Slack and Microsoft Groups are being utilized for exchanging paperwork and messages.


Not solely conferences however companies additionally look ahead to organizing occasions nearly. Companies are connecting with the viewers by on-line occasions. Because the world was beneath lockdown, a number of firms determined to proceed with digital product launches, commerce festivals, and far more.

The well-known Apple Inc. hosted a digital product launch in September 2020. They introduced numerous Apple merchandise, together with two model new fashions of iPad and an Apple Watch. The viewers was eager to find out about every little thing intimately.

The organizers may describe every little thing to the viewers effortlessly, even on the web platform. Individuals have been attentive with the identical enthusiasm, even in digital occasions.

What Is a Digital Occasion Platform?


A digital occasion platform is an internet platform the place individuals can host and attend occasions in a digital setting. Right here, one can manage digital conferences, webinars, workshops, and even tradeshows.

The platforms are often geared up with sturdy instruments and options for ticketing, hybrid occasion administration, viewers administration, engagement, and networking. By serving to you manage immersive and interesting digital occasions, these platforms join individuals from world wide.

Use Circumstances of Digital Occasion Platforms

  • Completely different festivals and commerce reveals are hosted on these platforms. 
  • These platforms can be used to rearrange profession festivals to draw potential job candidates.
  • Those that need to manage a convention for a large-scale viewers can achieve this on digital occasion platforms with none restrictions.
  • Giant-scale on-line coaching classes might be hosted on digital occasion platforms.
  • Firms additionally use this resolution to launch their merchandise nearly to a world viewers.
  • These platforms are additionally appropriate for inner communications like conferences and worker occasions.
  • Media use the software program to rearrange award ceremonies that world audiences can watch.
  • Most of those platforms are additionally able to organizing hybrid occasions with a mix of digital and in-person parts.

Options to Contemplate Whereas Selecting the Digital Occasion Platform

  • Ease of use and setup
  • Networking and open communication options
  • Proper viewers capability to your occasion
  • Occasion information monitoring for ROI and efficiency insights
  • Assist for a number of dwell broadcast classes 
  • Automated capabilities and programs
  • Customizable for branding and advertising
  • Actual-time troubleshooting facility
  • Monetization assist
  • Effectively inside your price range

Tricks to Make the Occasions Profitable


#1. Selecting the Proper Platform

It’s crucial to choose a platform that fits your occasion’s price range, standards, and sort. Choosing the proper platform will turn into fairly simple to make the occasion profitable.

Newbie Platforms

In case you are in search of a fast resolution that doesn’t require many assets, it’s best to use social media platforms. They may make it easier to dwell to stream the complete occasion on social media.

A number of the platforms are Fb, YouTube, and Instagram. Probably the most important benefit right here is that you just don’t have to spend something to host an internet occasion on these platforms. You may instantly share the hyperlink to your occasion with the target market.

The viewers is acquainted with these platforms as they’re fairly simple to make use of. You may reap the benefits of dwell streaming instruments.

The draw back of social media platforms is that the occasion received’t be so interactive. Individuals can solely work together by feedback, however no different sort of interplay is feasible. Some platforms additionally put sure limitations on internet hosting a dwell session. As an illustration, you want 10,000 subscribers in your channel to host a dwell digital occasion on YouTube.


Intermediate Platforms

You should utilize Zoom or Google Meet to boost the extent of interplay with the contributors. It means that you can create staff conferences and convention rooms for webinars and on-line occasions.

You may work together along with your viewers and share your display or webcam to make it like an in-person occasion. It’s good for a small gathering.

Superior Platforms

In case you are involved about viewers interplay and want every little thing to make digital occasions profitable, you want superior instruments, as talked about under, which maintain surveying, pooling, quizzes, post-event reviews, in-depth analytics, and far more.

#2. Digital Occasion Promotion

In case you plan on arranging a digital occasion, you might want to develop a strong advertising technique that aligns along with your objectives and work within the on-line world. There are many methods to advertise your corporation or occasion. Out of all of the digital advertising methods, two of an important ones to concentrate on are:

  • By Electronic mail
  • By Social Media

Electronic mail and social media is the easiest way to get your occasion in entrance of individuals. You need to spend time crafting advertising emails to draw individuals to your digital occasion. Occasion-specific hashtags would supply an enormous increase to the occasion by social media. You may even method influential followers on social media to advertise your digital occasion.

#4. Repurpose Your Video Content material

Even when your digital occasion is over, it doesn’t imply your content material turns into much less worthwhile. You may edit the content material and put it up in several codecs on social media and different platforms to put it up for sale.

  • Create a podcast by changing your video content material
  • Write a weblog by transcribing your video
  • Share them on social media by creating quick clips and pictures utilizing instruments like Canva.

Content material by no means will get previous; you should use it once more to advertise your earlier occasion. It will additionally make it easier to acquire the viewers’s consideration to your subsequent occasion.

Allow us to take a look at among the Unbelievable Advertising Instruments for making a digital occasion.

Adobe Join

Set up a digital occasion with Adobe Join to make use of the actual energy of the digital platform. You should utilize this versatile platform to ship an exquisite expertise to your numerous viewers.

You may fully remodel the way in which of participating along with your viewers to create an immersive expertise for them. It is a wonderful platform for webinars, conferences, and conferences in a safe method.

Customise the stage per your viewers and take full management of the platform to drive engagement and interactions whereas persevering with with the occasion. Your viewers can by no means miss out in your session with interactive recordings that really feel like precise classes.

Adobe Join is a one-stop planning resolution delivering and in addition monitoring your whole digital occasion. The platform data all of your pre-event and post-event workflows.

You may get an in-depth evaluation of your digital occasion with this platform. There is no such thing as a want to fret in regards to the safety or information of your organization and contributors as a result of Adobe retains you coated in the case of safety.

The Occasions Calendar

The Occasion Calendar begins with making your digital occasions schema-optimized for higher Google search discovery.

This digital occasions software program additionally options highly effective integration with conferencing instruments like Zoom and Webex. It auto-generates assembly hyperlinks and reveals them on the WordPress dashboard.

In addition to, you’ll be able to decide to indicate the dwell stream hyperlinks to the attendees buying a ticket or doing RSVP. The Occasions Calendar additionally helps hybrid occasions by together with areas for all such entries.

This allows controlling every little thing proper out of your WordPress admin panel, together with the dwell stream embedded to maintain the visitors in your web site.

There are lots of extra perks of utilizing The Occasions Calendar for digital and hybrid occasions. The subscriptions begin from a single web site to limitless websites, catering to all use circumstances.

Lastly, each buy is backed by a no-questions-asked 30-day money-back assure.


Hubilo has made its platform best by conserving a number of companies and their occasions in thoughts. It helps deep registration workflows by constructing a touchdown web page. Your entire strategy of ticketing, invoicing, and Hubilo manages integration with completely different cost processors.

The platform permits customers to have interaction with a incredible occasion feed. The engagement graph could be exponentially growing due to the occasion feed. It has the potential of managing the complete digital occasion easily. All the things from the broadcasting studio to engagement is taken care of by Hubilo.

It isn’t solely a platform for digital occasions, however additionally, you will discover its analytics and branding options. You may combine a number of enterprise instruments like Salesforce, HubSpot, Mailchimp, Intercom, Marketo, and lots of extra to handle occasion workflows by Hubilo.


Goldcast is a specialised platform for occasion entrepreneurs to create an occasion that looks like a Netflix present. You may fully customise this platform as per your model to make sure that it resembles your organization’s occasion. There are limitless customization choices made obtainable for you on Goldcast.


Goldcast means that you can combine dwell in addition to pre-recorded movies collectively. The inbuilt studio creates a easy and seamless transition between dwell and pre-recorded movies. Now, there could be no silences or breaks attributable to video transitions.

Goldcast is a perfect platform for internet hosting numerous digital occasions like product launches, buyer summits, neighborhood occasions, annual conferences, workshops, and lots of extra.

Normally, digital occasions turn into one-sided displays with no probability for peer-to-peer interactions. This participating platform means that you can talk about your favourite matter in a roundtable room. As soon as you might be achieved with the digital occasion, Goldcast will current you with the collected information of shoppers and prospects, together with actionable insights.


Airmeet has been designed to ship memorable occasions that your viewers would love. Your contributors can transfer from one digital session to the opposite, go to some exhibition cubicles, and go to networking lounges to work together with different contributors. You may construct a custom-made reception to keep up the stage, lounge, and sales space.


You may rapidly scale up your occasion even when there are 100K contributors in your digital occasion. Shortly begin a dwell stream from YouTube and Fb instantly by Airmeet. The occasion information might be collected and analyzed by integrating the CRM through Zapier. You may stream the session from any dwell studio like OBS, WebEx, Zoom, and many others.

It’s a extremely dependable and sturdy platform for internet hosting digital occasions and has glorious integration choices for higher experiences. Whether or not you might be planning for a social webinar or an award ceremony, a dwell present, or a commerce honest, there is no such thing as a want to fret as a result of Airmeet can deal with every little thing.


In case you are planning to host a digital occasion with contributors from world wide, it’s best to take a look at Hopin. Will probably be useful for creating an interesting digital occasion. A number of interacting areas have been optimized to your attendees to have interaction and join.

You received’t see any distinction between offline and on-line occasions due to this platform. There are a number of customizations obtainable to make it a perfect digital occasion. Whether or not you might be planning a recruiting occasion of fifty individuals, a hands-on assembly of 500 individuals, or an annual honest of fifty,000 individuals, you’ll be able to transfer forward with Hopin.

Hopin means that you can handle the occasion from the planning to analyzing section. You may promote tickets on-line and even recruit sponsors. You may even get full analytics of the occasion and obtain the info of all of the attendees. Each attendee may have interaction rapidly, and there are alternatives to rearrange 1-1 meet-ups for higher engagement between the contributors.


In case you are in search of enterprise-level software program for arranging digital conferences and different occasions, then Bevy is the proper one for you.

Whether or not planning a small convention, a gathering to your firm workers, or a large-scale world occasion, you can see all of the assets to drag it off with Bevy. It could combine along with your advertising and CRM automation software program for higher dealing with.

You may fully perceive your viewers’s information and use it to drive higher outcomes. Integrating all the info again along with your core programs is fairly easy. There is no such thing as a intermediary right here when the occasions are hosted on Bevy. The attendee information is just yours, and there could be no interference due to the platform.

Bevy can deal with digital and neighborhood occasions on any scale with most effectivity. The staff of advisors is all the time there to offer you their assist in case of any queries or points with the platform. You may thrive along with your digital occasion by planning it out on Bevy.

Hey Summit 

In case your goal is to monetize your ardour and cater to a rising viewers, Hey Summit is the platform the place you’ll be able to manage digital occasions for everybody. It makes on-line occasion group simple as you might want to spend much less time utilizing the instruments you already know.

For selling your occasion, this platform permits you to create a branded touchdown web page and customise your electronic mail content material. There are additionally some superior advertising and engagement instruments to develop your viewers.

Hey Summit additionally gives highly effective occasion analytics that will help you observe your occasion efficiency, whether or not the occasion is free or paid. It additionally helps the favored platforms you might be already utilizing, comparable to YouTube, Zoom, StreamYard, Vimeo, Twitch, Wistia, Zapier, and Google Meet.

It additionally permits you to launch limitless lively occasions and invite as many attendees as you need. Speaker dashboard and attendee registration make it easier to hold issues beneath management.


Livestorm is an all-in-one platform for working interactive dwell occasions and getting actionable insights from these. This intuitive digital occasion software program can host digital occasions at scale. 

It has built-in instruments for on-line occasion registration and emailing for inviting and organizing digital occasions. The platform has built-in engagement options constructed to work together with contributors. Livestorm additionally gives plugins for customized room design, file sharing, and lots of extra for customized dwell experiences. 

You too can combine it with fashionable CRM purposes like Salesforce and HubSpot. The platform additionally permits you to view contact data and test participation reviews to see attendance and engagement charges.


SpatialChat is the best digital area for any occasion you need to host, from conferences to on-line meetups, from keynotes to workshops. With a number of content material sharing, embedding, chat, and reactions, you may make the viewers really feel related and engaged.

Whereas respiration the atmosphere to your digital occasion, it permits you to add customized backgrounds, GIFs, photographs, movies, model logos, and domains. It ensures information safety by managing your organization information by GDPR and SOC 2 Sort II compliance. The platform makes use of SSO to permit workers to log in with a single ID.

In case you use SpatialChat, you’ll be able to have full management over your House and set it non-public with a password. Organizations additionally get to handle the consumer settings within the workspace or particular rooms and management worker entry. 


Utilizing Swapcard resolution, you’ll be able to effortlessly construct your digital occasions and develop your viewers base. Its backstage instruments and engagement options, like chat rooms, dwell discussions, and roundtables, captivate the viewers and audio system. 

Swapcard Reside Backstage permits you to ship gorgeous displays to a large-scale viewers. You may instantly stream your video in Swapcard for an immersive on-line expertise. Attendees can make the most of 1-on-1 communication, group video chats, sponsor conferences, and many others., for digital networking. There are additionally Q&As, polls, quizzes, and dwell chats to work together with them.

The built-in cost facility of this digital occasions platform means that you can implement fast registration for individuals. Furthermore, it permits you to customise the platform in keeping with your model identification. This platform additionally helps monitoring dwell registration numbers & synchronizing the info along with your advertising instruments.

Webex Occasions

Webex Occasions is a platform the place you’ll be able to host digital in addition to hybrid and in-person occasions. So, whether or not your viewers joins nearly or in particular person, they’re certain to get an elevated occasion expertise.

It comes with environment friendly occasion software program, {hardware}, and providers that occasion professionals can use to handle duties throughout the complete occasion lifecycle. The software program is versatile in nature — hosts can simply swap between in-person and digital codecs or manage a hybrid occasion to convey each teams of audiences collectively.

Webex Occasions additionally present detailed information on attendee engagement, ticket gross sales, and sponsorship for every occasion. This resolution permits you to handle registration and ticketing from the identical platform and supply onsite options like in-person check-in and badge printing.

It even has an intuitive and totally customizable occasion app to boost the attendee expertise and drives higher occasion ROI. For occasion monetization, it gives banners, customized CTA, cubicles, and assets.

Zoom Occasions

On highly effective platforms like Zoom Occasions, you’ll be able to manage large-scale digital and hybrid occasions. It simplifies occasion administration for you with the intention to supply a profitable and unforgettable digital expertise to your viewers.

The platform allows hosts to stream their classes to the foyer. Therefore, occasion attendees can flick through the classes and choose the one they need to be a part of. It additionally helps networking among the many attendees to allow them to join with each other throughout the occasion.

The digital Expo Ground characteristic of this instrument lets occasion attendees work together with sponsors in dwell dialog and discover the content material of various cubicles. The hosted occasions might be branded by a customized registration web page and occasion foyer along with your model emblem and colours.

Zoom Occasions additionally has a video-on-demand library that gives an extended shelf life to your occasion and permits attendees to entry the content material even after the occasion is full. It lets you handle your whole occasions and recordings in a single place and collaborate along with your colleagues for internet hosting occasions.

Last Ideas

As a result of pandemic, persons are caught of their houses and bored. That is the best time to create extraordinary digital occasions that will help you develop your branding and enterprise. With the assistance of the options talked about above, you can see it fairly simple to arrange and handle your digital occasion whereas turning it into an enormous success.

Subsequent, discover the most effective webinar software program for enterprise development.

Rate this post
Leave a Comment