11 Workforce Scheduling Software to Increase Productivity

Workforce Scheduling software program is a cloud-based device that assists you in assigning shifts to workers based mostly on totally different standards.

Whereas Scheduling Workers in varied shifts to get the work completed is a difficult activity in itself, guaranteeing that workers are scheduling efficiently, holding the a number of constraints comparable to location, time, variety of employees wanted to do a activity in thoughts, provides to the complexity.

That’s the reason the individual liable for assigning shifts to the staff needs to be vigilant sufficient to know which individuals are accessible on a selected day and even the time slot. If this isn’t completed completely, the very essence of scheduling workers to maximise gross sales and cut back labor prices is misplaced.

Sounds complicated, proper? To make sure that this error-prone and significant activity is carried out precisely, organizations are leveraging the workforce scheduling software program no matter their measurement.

Workforce Scheduling software program skillfully supplies you with particulars in regards to the workers on depart or unavailable at a time slot. Thus, the probabilities of error and confusion in comparison with the identical course of completed manually on a sheet of paper are virtually negligible.

workforce management scheduling software

Let’s check out the potential advantages of utilizing workforce administration software program for your small business:

Handle schedules of various departments: In case you discover it laborious to juggle between managing the staff of assorted departments, scheduling software program might be your finest companion.

Decrease human errors: To err is human is a extremely popular proverb, and it’s true at massive. Even if you happen to a digital spreadsheet to carve worker schedules, errors like understaffing can nonetheless creep in. Scheduling software program helps you to automate the duty by offering all of the required data in a single place and even alerts you if you happen to miss one thing.

Cuts down on redundant duties: Scheduling workers basically means creating and assigning shifts week by week and month by month; this activity is repeated endlessly. Nevertheless, with worker scheduling software program, you possibly can create templates and use them sooner or later and even copy the previous schedules, thereby saving quite a lot of time.

Workers can collaborate on scheduling: Cloud-based worker scheduling software program lets the staff swap shifts and alter time slots. Thus it makes positive no conflicts come up.

Create a data base: Scheduling software program also can predict worker necessities throughout peak seasons based mostly on the previous knowledge saved within the software program.

Whoa! That’s greater than you possibly can consider. Now that you know the way worker scheduling software program can enhance the effectivity and productiveness of your workers and cut back labor prices let’s deep dive and discover out in regards to the hottest worker scheduling software program accessible out there.

Useful resource Guru

Useful resource Guru is a forecasting and scheduling software program that makes positive that no worker will get overloaded with work or feels burnt out. It respects the time of your workforce and helps you handle them effectively by a hen’s eye view.

This software program additionally has a cellular app that allows you to have a good looking and quick cellular expertise with a responsive design. Utilizing it, a number of challenge managers can carry out simultaneous work scheduling with out disturbing one another. Right here, useful resource scheduling occurs on one useful resource pool and one group calendar with none problem. 

Key Options

  • Use drag-and-drop to streamline useful resource scheduling for any adjustments
  • Conflict administration and ready record options to keep away from over-allocation
  • Filters to rapidly discover the fitting individual for a selected activity
  • Availability bar for straightforward capability planning
  • Assist for versatile reserving for exact schedule administration


Quickly is a strong and versatile workforce administration software program that helps you handle your worker’s time, attendance, and efficiency multi function system.

It’s an efficient device for managing payroll, leaves, and shift patterns. The platform can be fairly good at producing studies and measuring worker productiveness. 

Moreover, Quickly supplies instruments for monitoring worker work efficiency and adherence to firm insurance policies. Corporations can use Quickly to maintain monitor of each worker’s hours, create shift schedules, and test efficiency metrics.

Quickly is designed to be easy and straightforward to make use of and helps you handle your workforce. It has many options that may assist companies enhance their productiveness and effectivity. Corporations can customise the platform to suit the wants of the enterprise.

Key Options

  • Fast and simple onboarding of workers
  • Superior depart administration by creating depart classes, reviewing and approval
  • Jiffy to create correct and error-free dynamic schedules
  • Automate essential recurring duties
  • Complete group administration actions embody creating teams, assigning particular duties, capturing attendance knowledge, and so forth.
  • Increase group productiveness by the customized schedule shared inbox and conversational change requests.
  • Simply incorporates third-party software program like HR, automation, admin, safety, communication, customer support, and so forth.

Quickly is essential for the shopper care and assist group to successfully and effectively handle workflows. The platform might be accessible for a 30-day free trial. Its pricing construction is adaptable to accommodate each small and huge companies.

Breathe Rota

Rota from Breathe makes your group scheduling easy and environment friendly.

This device comes with a drag-and-drop roaster builder with simplistic position assigning and sharing choices.

Moreover, it can save you any roaster template for future workforce scheduling. Moreover, the cloud-based purposes and notifications maintain everybody on the identical web page.

Rota additionally encompasses a private dashboard for the staff to simply accept, decline, and swap shifts. Furthermore, the timeclock helps to organize automated timesheets.

You can begin with Breathe Rota with a free 14-day free trial to get first-hand expertise to clean workforce administration.


Shiftboard is a cloud-based platform that helps companies monitor workforce scheduling and managing particulars. It primarily focuses on the staff employed on an hourly foundation the place work scheduling, real-time interplay, and offering suggestions are important to hold out every day duties. Aside from worker scheduling, Shiftboard additionally contains time and attendance recording, applicant monitoring, and onboarding instruments.

Thus, Shiftboard is thought to assist minimize down labor prices and enhance worker productiveness in the long term. What makes Shiftboard totally different from different software program is that it’s extremely customizable. So you possibly can configure it to satisfy the distinctive calls for of your small business.

The important thing advantages of utilizing Shiftboard are as follows:

  • Optimize Scheduling: Customise work profiles, group schedules, and enterprise guidelines to satisfy the work scheduling challenges. Shiftboard informs you in regards to the worker availability stopping you from scheduling the employees who aren’t accessible.
  • Actual-Time Alerts: Whenever you assign shifts to the employees, Shiftboard robotically notifies them. Moreover, automated reminders assist be certain that they don’t miss their shifts.
  • Demand Planning: Nicely-organized historic knowledge helps you optimize the work schedule leading to cost-cutting and allows you to align the work schedule with that of your purchasers.
  • Platform Impartial: Your employees can view and handle their assigned shifts utilizing the net browser from any working system. Android and iPhone customers are free to make use of the apps.

Shiftboard gives two workforce scheduling software program variants to satisfy the calls for of production-centric and service-centric organizations. Their enterprise plans are extremely scalable and cater to greater than 100,000 employees.


ScheduleAnywhere is a web based workforce scheduling platform that helps managers schedule the staff working in numerous departments and places. It empowers the organizations to supervise staffing necessities, monitor work hours, reply to time-off requests, assign extra time, notify employees about their work shifts, and extra.

This workforce scheduling software program is programmed to satisfy the necessities of various industries and sectors like retail, enterprise providers, transportation, authorities, power, healthcare, public security, and regulation enforcement. Managers can assign and schedule shifts, rotate work shifts, and create shift patterns. The flexibility to schedule a number of workers and duplicate total schedules eliminates the necessity to re-entering work schedules.

Different advantages are as follows:

  • Eliminates the chance of assigning overlapped shifts in order that no worker is over-booked.
  • Get insights and generate studies, together with worker particulars comparable to location, shift timings, departments, and extra.
  • Workers can select their most well-liked communication medium to get notifications concerning their assigned shifts.
  • It’s attainable to select from totally different schedule ranges comparable to 1-day, 7-day, 14-day, 28-day, and 42-day schedules. Moreover, they are often color-coded to identify sick days, holidays, and different depart varieties.
  • You additionally monitor your worker’s coaching, abilities, certifications and robotically alert them earlier than 90 days of their expiration.

ScheduleAnywhere is fairly reasonably priced, and the plans begin at $25 monthly. You’ll be able to request customizations within the plan relying on your small business measurement and different add-ons you select.


Humanity is an worker scheduling software program apt for small, medium, and huge corporations that help their house owners and managers in assigning work and schedule shifts to the staff.
You’ll be able to fine-tune the software program to make them cohere with the corporate’s requirements. Humanity can be suitable with cellular gadgets so as to deal with worker scheduling and sort out issues from wherever.

Humanity contains placing scheduling options, like drag-and-drop functionality, assigning shifts to the staff based mostly on their abilities and work degree. Aside from the group managers, workers profit from this scheduling software program. They’ll swap their shifts and request break day from any location. They’ll additionally view their schedule on the Humanity cellular app.

Humanity worker scheduling software program gives the next options:

  • It’s utilized in greater than 175000 companies worldwide to meet their worker scheduling wants comparable to real-time scheduling, managing shift timings, and approving day-off requests.
  • This highly effective scheduling utility has an built-in Time Clock that allows you to precisely monitor the worker shift hours, calculate attendance and export the exact timesheets generated for payroll administration.
  • Depart Module built-in into the Humanity worker scheduling app makes it simpler for the employees to request day-offs. So it turns into simpler to know in regards to the employees availability in real-time.
  • Humanity additionally lets you import KPIs that may assist predict the longer term scheduling sample backed up by knowledge insights.

Humanity gives three worker scheduling subscription plans. The starter plan prices $3 per consumer monthly. Its enterprise plan might be custom-made in response to the wants of large-scale corporations.


Zoomshift is one other workforce scheduling platform that allows you to schedule work shifts and assign work to the employees that work on an hourly foundation, comparable to freelancers.

Being a cloud-based software program, it helps you to reply to time-off requests, assign extra time work, and test the provision of employees. This helps maintain conflicts and confusion at bay after you create schedules. As soon as the schedule is created, ZoomShift implicitly notifies your workers about it on their most well-liked communication platform. Workers have an choice to request shift swaps and trades.

ZoomShift has an built-in time clock that allows you to monitor work hours if you’re not joyful sustaining guide timesheets. It additionally supplies invaluable insights concerning when the staff are late to work, working early, or figuring out of their schedule. You too can create payroll studies and export them to the payroll software program to provoke payroll processing. You’ll be able to entry ZoomShift from the net browser and its native cellular app.

Key advantages of utilizing ZoomShift as your scheduling platform

  • Create work schedules with none problem
  • Design scheduling templates
  • Approve time-off requests
  • Handle shift swaps
  • Monitor extra time shifts and remove shift conflicts
  • Observe worker work hours
  • Ship scheduling notifications to employees
  • Generate and export scheduling studies and work hours for payroll functions.

ZoomShift subscription plans begin at $2.50 per consumer monthly for small organizations. Premium plans appropriate for medium-scale organizations price $4 per consumer, and a customized plan is out there for giant corporations.

Once I Work

Once I Work is an worker scheduling platform accessible on all fashionable net browsers. It helps companies and organizations create and modify worker work schedules, assign work timings, and add new duties. Aside from this, it additionally helps you to monitor work hours, fill work shifts, and handle worker attendance.

Managers can deal with the work schedules and monitor work hours immediately from the native cellular apps. Workers obtain notifications on the cellular apps in regards to the shift allotment, they usually can request a shift change from there.

Managers can deal with the depart requests and approve them on the platform. Thus, it helps reduce conflicts and errors when creating work schedules. You additionally get an choice to import worker knowledge as CSV information to keep away from manually inserting the information.

Once I Work can combine with payroll processing software program, comparable to Gusto, QuickBooks, and ADP, facilitating sooner payroll era. It handles the onboarding course of of latest workers, approves break day, approves shift trades, and fills the work shifts.

It additionally helps you to affirm shifts, assign duties, and chat with the staff to maintain them up to date.
Once I Work additionally helps non-public chats and group chat that helps facilitate communication.
Workers can notify their availability, ask for break day and take part in shift commerce.

The place I Work prices USD 2 per consumer monthly for small companies, and bigger corporations have to go for the enterprise model that may be custom-made as per their wants.


Sling is an environment friendly worker scheduling and collaboration platform designed to assist a variety of companies, using employees on a shift foundation to handle worker shifts, work hours, payroll, and different duties.

Its centralized dashboard helps you to configure customized shift templates to schedule work, entry worker availability, reply to break day and shift swap requests. Sling has an built-in time clock function that lets the staff document the correct clock in/clock out, monitor work hours and even get late arrival and incomplete entries notifications on the cellular apps. Because of the only shared work calendar, admins can assign shifts and duties to the employees of various work websites.

Sling contains 4 central options duties, shifts, messages, and newsfeed. Chatting capabilities lets the staff talk by posts, hyperlinks, movies, and images to debate swapping shifts and notifying the adjustments made.

The platform additionally has Shift templates that managers can use to assign work shifts with out designing them from scratch. These templates additionally include built-in filters comparable to date, place, division. They come in useful to rapidly seek for particular data. Equally, workers can also request break day and shift commerce requests by the worker portal of Sling workforce scheduling software program.

The free model of Sling gives a good variety of options. However you possibly can at all times improve to the premium and enterprise variations costing USD 3 and USD 4.


Workforce is an end-to-end cloud resolution that gives scheduling & attendance administration capabilities to the HR managers of the organizations. Its distinctive drag and drop editor lets the managers automate creating schedules by holding in thoughts the worker location and availability constraints.

The workforce scheduling software program robotically ensures that you just adjust to the legal guidelines and notifies you if this schedule violates the corporate coverage or labor legal guidelines.

Workforce scheduling platform can efficiently combine with the favored Human Useful resource Data Techniques and Payroll Era software program like Gusto, ADP, Paychex, Sq., Sage, and others. The workforce additionally has an app that retains workers up to date in regards to the newest developments even once they’re occupied with work.

Nevertheless, employees can select different mediums, comparable to SMS, E mail, to obtain shift updates. If an worker requests a shift cancellation, managers can rapidly broadcast the vacant shift particulars in order that any accessible worker can swap their shifts.

Curiously, Workforce helps you to analyze the historic scheduling knowledge to know what number of employees it’s essential schedule for a location or on a selected day. This goes a good distance in serving to you optimize your work schedule. Moreover, creating work schedule templates and holding them helpful for the longer term can be attainable on this platform.

Workforce’s scheduling capabilities are supplied within the enterprise subscription plan costing USD 4 per consumer monthly. You’ll be able to join a 14 day free trial earlier than buying the software program.


Deputy is a well-liked human useful resource administration platform that gives inbuilt worker administration and workforce scheduling capabilities. Its refined rostering function helps you to schedule work shifts, assign duties, and robotically calculate the extra time work length.

Deputy scheduling software program also can monitor the work hours and attendance of the staff utilizing the in-built time clock. Moreover, the in-built communication capabilities come in useful to make normal bulletins. This end-to-end workforce administration resolution can simply combine with fashionable payroll administration, POS, and HR administration platforms to supply added efficiency and administration options.

Deputy’s AI-powered and intuitive cellular app helps you to handle work shifts no matter your location. Furthermore, the kiosk app specifically made for iPad permits the staff to self serve themselves and document the clock in and clock out time.

Deputy robotically notifies the employees about their shift appointment by their most well-liked communication medium comparable to electronic mail, SMS, push notification, and extra. Workers additionally get an choice to cancel the shift appointed to them, and the managers can then schedule one other worker of their place.

The advantages of utilizing Deputy as your workforce scheduling software program are as follows:

  • Deal with a number of work places and departments from one account
  • Fasten the payroll era course of and dealing with of administrative duties
  • Get affirmation of shift approval by workers
  • Assign duties to the staff in shifts and monitor their progress
  • Cut back redundancy within the dealing with of schedules and timesheets
  • Maintain your knowledge secure and safe
  • No particular {hardware} and software program wanted

Deputy scheduling software program prices USD 2.50 for each consumer monthly billed month-to-month. Earlier than buying the paid model, you should use the trial model for thirty-one days.

Wrapping Up 👨‍💻

So we’ve reached the top! These are the very best workforce scheduling software program amongst the tons of workforce software program out there that allow you to handle your worker and work shifts seamlessly. In case you’re questioning which software program is the very best for you, there isn’t any single reply; it will depend on the necessities and requirements of your organization.

You might also take a look at a number of the finest useful resource administration software program.

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